Digital Annual General Meeting at Koenig & Bauer – A Forward-Looking Format with Verantec

Hybrid Events as the New Standard in Corporate Communications

Digital annual general meetings have been officially permitted in Germany since 2020 – initially as a necessary response to the COVID-19 pandemic. But what was once a temporary solution has long since evolved into a modern format that opens up new avenues of communication for companies: efficient, transparent, and location-independent.

The hybrid event format has also become established at Koenig & Bauer AG—the long-established printing press manufacturer based in Würzburg. What was implemented purely digitally in the early years evolved, by 2022 at the latest, into a combination of an in-person event and professional livestream broadcasting.

Verantec as technical implementation partner

At Koenig & Bauer’s 100th Annual General Meeting at the Vogel Convention Center, we were once again entrusted with the technical implementation of the hybrid format. As a partner from the very beginning, we have supported this development since the first digital events—with expertise, reliability, and technical precision.

Our task: the complete livestream production, including integration into an external participant portal. Our focus was on stability, quality, and seamless integration into existing systems.

Our services at a glance:

HD livestream production with professional camera technology
Network integration and signal monitoring throughout the entire event
Provision of the stream and connection to the external participant portal
Coordination with the event venue, production team, sound and lighting technicians, and other service providers

Working closely with the internal event planning team, external platform providers, and the venue, we ensure an event experience that impresses both on-site and digitally.

Hybrid at the Vogel Convention Center: flexible, efficient, compelling

Shareholders had a choice: attend in person or conveniently via livestream. The hybrid format combines the best of both worlds—while reducing travel costs and organizational effort.

The event’s success was no coincidence: the technical integration ran smoothly—thanks to well-established processes and professional coordination among all participants.

Why hybrid annual general meetings are here to stay

Hybrid events have long been more than just a trend. They enable a wider reach, can be planned reliably, and appeal to a diverse range of target audiences simultaneously—in a legally compliant and participatory manner.

At the same time, technical complexity is increasing: interfaces must function, the transmission must run smoothly, and data protection and security are essential. With hosting on German servers, GDPR-compliant platforms, and certified security systems, we ensure the legal and technical standards that are indispensable for corporate communications at the highest level. This is exactly where we come in—with experience, foresight, and a holistic understanding of digital events.

Future-proof your events with Verantec

Whether it’s an annual general meeting, a conference, or a digital product training session—we ensure the stable and high-quality execution of your event. Whether from a studio, an event venue, or a hybrid setup—we support you from concept to live broadcast.